Procurement Process of PCB Assembly Order in Sparrow ERP

After your Sales quotation is accepted by the customer in Sparrow ERP, the next step is to confirm the order and start the procurement process in the form of Manufacturing order or Purchase orders, or both. You can start the procurement process in two different ways; It can be partial procurement in which you can start the component procurement process before sales quotation is accepted by the customer or you can start the full procurement process when a customer has accepted your sales quotation.

How can you start partial procurement?

To start partial procurement, you need to go into Sales module’s Quotations page and then under the Quoted section select a particular quotation. After opening the quotation, click on procurement button. On clicking procurement button a dialog-box will open that will list all components we need to buy before starting production process. The user can already start procurement process by creating purchase inquiries. This can greatly help in reducing purchase time; because by the time customer has placed the order we would already have quotations from our suppliers.

How can you start full procurement?

When customer accepts sales quotation you can start the full procurement process with confirmation of the order. Full procurement process includes generation of internal Production order and Purchase inquiries. Both of these options are non-mandatory when presented, because it is possible that you may have stock of required items in inventory. As soon as you generate procurement for both, system will create production order and purchase inquiries in the background; they will reflect on new tabs on Sales order. From here on, purchase department will take over the procurement process of components and production department will take over production part as soon as components arrived from suppliers.

Following video clearly demonstrates this flow.