Intellial Solutions is committed to ensuring the protection of all personal information that we hold, and to provide and to protect all such data. We recognize our obligations in updating and expanding our practices to meet the requirements of GDPR.
Intellial Solutions is dedicated to safeguarding the personal information under our control and in maintaining a system that meets our obligations under the new regulations.
What is GDPR?
The General Data Protection Regulation (GDPR) is a new regulation in the European Union regarding data protection and privacy for residents of the European Union. The ultimate aim of the GDPR is to give EU residents complete control over their personal data what, how, why, where, and when their personal data is used, processed, or disposed of. The GDPR consolidates different regulations across the European Union member states into a single, central standard. Personal data refers to all data that relates to an identifiable natural person including name, address, ID numbers, web data (location, IP address, cookie data), RFID, etc.
Your individual rights
Under the GDPR your rights are as follows.
- The right to be informed;
- The right of access;
- The right to rectification;
- The right to erasure;
- The right to restrict processing;
- The right to data portability;
- The right to object; and
- The right not to be subject to automated decision-making including profiling.
You also have the right to complain if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.
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How We Prepared for GDPR
The below is a list of changes and amendments which have taken place to ensure Intellial Solutions is GDPR compliant
Data Privacy Assessment
We have carried out a Data Privacy Assessment and identified the extent of PII (Personally identifiable information) obtained, stored, collected, processed and shared.
We have revised our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it and giving clear, defined ways to consent to us processing their information
Privacy by Design
We have re-engineered the way our platform works by re-looking into the principles of Privacy at each stage and by focusing on end-to-end Security.
Policies and Procedures
We have revised the data protection policies and the organization Standard Operating procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:
Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement. All data transmission to Intellial services are encrypted using TLS 1.2 protocols, and we use certificates SHA 256 based ensuring that our users have a secure connection from their browsers to our service.
Data Retention and Erasure
We have updated our retention policy and schedule to ensure that we meet the “data minimisation” and “storage limitation” principles and that personal information is stored, archived and destroyed in accordance with our obligations. We have procedures in place to meet the new “Right to Erasure” obligation.
Our procedures ensure that we have safeguards in place to identify, assess, investigate and report any personal data breach as early as possible. Our procedures have been explained to all employees.
Intellial Solutions already has a consistent level of data protection and security across our organisation and has introduced additional measures to ensure compliance.
Intellial Solutions understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and have involved our employees in our preparation plans.
Information Security, Technical and Organisational Measures
Intellial Solutions takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorized access, alteration, disclosure or destruction.