How to Make A Goods Receipt

Goods receipt from a supplier’s purchase orders or ad-hoc reception in Sparrow is very simple. As a result, you can finish your reception process faster. When the supplier Purchase Order is confirmed, in Sparrow ERP, that will automatically trigger the system to make a draft receipt. The draft receipt is used to receive items into inventory one by one, or, all in a single click on the arrival of shipment.

Though Sparrow ERP allows us to receive all items in a single click into inventory; it makes sense to receive packages one by one using a barcode scanner; because most of the suppliers nowadays send a shipment with a barcode label on the box. On each scan, the system generates an internal barcode label with serial or lot number via a thermal printer.

The entire process is explained in the following video very nicely.

Barcode scanning, Goods receipt, Sparrow ERP

Barcode scanning, Goods receipt, Sparrow ERP

As you can see, the user scans the MPN number on the component package, and the system automatically recognizes the MPN from the receipt. When the operator moves to the next packet, the thermal printer automatically prints the inventory barcode sticker with a lot number generated by Sparrow ERP.

If you are a bulk buyer of components from suppliers like DigiKey, Mouser, etc, then these suppliers can be instructed to follow industry-standard data matrix code such as ECIA 2D. This code comprises all necessary information such as MPN, Quantity, etc. As a result, reception gets faster by scanning all information in a single scan.

Sparrow generated barcode sticker on the package helps in the traceability of the stock in the warehouse. At the time of reception, the system automatically links the warehouse location to the lot number. The system also links the sales order number and manufacturing order number. As a result, tracing the component at the time of the assembly process becomes easier. This system helps when a customer returns an assembled board due to any defect. Using the order number, we can trace when and from whom the components were purchased.